In today’s workplace, there are a lot of challenges that managers and supervisors are facing. These range from increasing productivity to managing an increasingly diverse workforce. Organizations also need to manage maintenance, track projects, location, and usage of resources across several locations. Trying to do all these in spreadsheets and traditional paper-based recording systems will often lead to too many inefficiencies. It is for this reason that more and more organizations are turning to integrated workplace management systems (IWMS). IWMS provides organizations with the tools they need to optimize their operations and increase profitability while meeting all current legal requirements.

A sophisticated IWMS software like Archibus integrates data, roles, and goals to help you optimize daily performance, forecast needs, and keeps your employees safe. Here are a few crucial benefits that businesses can enjoy by investing in workplace management software!

  1. Faster and More Accurate Reporting

With IWMS software, you can centralize all the facilities’ data into one place in real-time. This way your employees can get up-to-the-date and accurate information quickly. You can also monitor your KPIs, extract information on-demand, analyze the data, generate specific reports based on future forecasts and historical trends, etc. In short, you can get more done with less effort and virtually zero errors. 

  1. Increased Space Usage Efficiency

Though office spaces, workplaces, and other office facilities seem to be fully utilized, often they are underutilized. These vacant spaces cost approximately as much to occupy a space that your business is actually using. With IWMS software, you can visualize your office space data with real-time information. This allows you to track office spaces that your business isn’t, which employee sits where, and which department needs more space. This way you can utilize the facilities and spaces that under-perform, thus ensuring effective usage of office spaces.

  1. Increased Productivity

IWMS solutions are designed to reduce errors related to facility management, asset management, and space management. Your employees will get access to accurate information whenever it is needed. This way all the operations and facility management professionals will be able to visually assess any decision made regarding the space and asset management of the facility. Moreover, you’ll have more confidence that your employees’ information is accurate and up-to-date so they can focus on their jobs instead of worrying about paperwork! This will boost your bottom line.

  1. Cost Savings

Cost Savings is one of the prominent benefits of investing in an IWMS solution. You can substantially save costs with overall transparency, decision-making and efficiency brought to you by an IWMS software. In fact, according to a report by Gartner (, companies that invested in an IWMS software showed a 10-15% cost reduction in space from more effective and efficient management, 5-8% costs savings from process improvements and better contracting, and 5-8% savings in lease costs by professional lease administration.

  1. Ensures compliance

Since an IWMS software accumulates and organizes all the data about office space in real-time, it serves as a great tool for ensuring compliance too. It can be employed in ensuring compliance in areas like maintenance, health, and safety, security, and lease accounting. Moreover, as societies find ways to manage the spread of COVID-19, the return of the workforce at the workplace post-COVID-19 demands an advanced IWMS solution best suited to new guidelines and regulations regarding workforce safety. Thus, this helps in ensuring compliance in case of any legal issue. 

With these benefits of Integrated Workplace Management Solutions, you can be sure to increase efficiency and productivity in your workplace while decreasing the likelihood of workplace conflict. This means more revenue for your company! As the demand increases for a robust IWMS solution that manages space, assets, projects, and risk while keeping your employers and visitors safe, Archibus IWMS offers a fully integrated approach using today’s accepted standard in Enterprise Information Modelling –EIM. Choosing Intone to deliver your Archibus IWMS software suite will minimize implementation cost, limit risk, shorten timelines, and maximize return-on-investment, thus ensuring that your IWMS implementation has the greatest impact on your organization.

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